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Terms used in Organizational Management

Organizational units:

Organizational units are objects in the organizational structure, e.g. faculties, institutes, academic chairs, departments, sections, central institutes, representative groups, etc. and represent an object type in the Organizational Management module. The structure within a linear organization is created by linking several organizational units. This maps the hierarchy at TU Berlin.

Organizational units are functional units of a university. A distinction is made between different categories. Generally, an organizational unit is founded on the basis of a resolution of the Academic Senate and integrated into the existing TU structure.

Established position:

An established position is an object type in the Organizational Management module and is allocated to an organizational unit.

Established positions describe functions or tasks and define target specifications or the valuation for an area of work, tasks to be completed, the required qualifications, and the required roles and authorizations. The established position is, as it were, a specific post with a defined function that is clearly assigned to an organizational unit. This assignment determines manager-employee relationships (e.g. who is responsible for approving vacation requests) as well as voting rights (e.g. institute or faculty board). In turn, TU Berlin employees are assigned to established positions. Every person, regardless of his or her employment relationship in TU Berlin’s personnel administration, has at least one established position. However, they may also possess more than one.

The established position number is the unique identifier for a position and is of central importance in Organizational Management.

Job:

A job (Stelle) is an object type in the Organizational Management module and is allocated to an established position (Planstelle).

Jobs are general classifications for functions (e.g. Sachbearbeiter*in) and group positions by similar tasks. They are a summary of multiple SAP positions according to substantive criteria. When a new position (Sachbearbeiter*in Personal A-G) is created, it must be linked to a respective job (Sachbearbeiter*in Personal). Thus, a job describes one or more positions. As a result of this link, the position inherits the tasks, qualifications, and attributes assigned to the job. This significantly reduces the workload required to maintain these entries, as matching attributes do not need to be individually assigned to every position but rather can be inherited by the position from the defining job.

Plans are in place to allow positions, and thus people, to inherit roles and authorizations via the jobs.

The job in Organizational Management is not to be confused with the job in Staff Resource Management.

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